- #SET UP ARCHIVE FOLDERS IN OUTLOOK 2013 UPDATE#
- #SET UP ARCHIVE FOLDERS IN OUTLOOK 2013 MANUAL#
- #SET UP ARCHIVE FOLDERS IN OUTLOOK 2013 UPGRADE#
If you want to archive only manually, you must turn off AutoArchive. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. Select the Include items with “Do not AutoArchive” checked check box to include any items that might be individually marked to be excluded from automatic archiving. The destination file location appears in the Archive file box. Browse to find the file that you want, or enter the file name, then click OK.
If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location.
#SET UP ARCHIVE FOLDERS IN OUTLOOK 2013 MANUAL#
Any subfolder of the folder you select is included in this manual archive. Change the folder path and/or file name to start with a new archive pst-file. To manually archive Outlook items, do the following:Ĭlick the Archive this folder and all subfolders option, and then click the folder that you want to archive. Tools-> Options-> tab: Other-> button: AutoArchive Outlook 2010 / 2013 / 2016 / 2019 / Office 365 File-> Options-> Advanced-> button: AutoArchive Settings Adjust the pst-file name and/or folder path for: Move old items to Press OK until all dialogs are closed. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used. If your inbox ever becomes unmanageable, you can use the archive option to move old emails to a separate Outlook Data File (.pst) that you can open from Outlook any time you need it. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. You can also archive emails manually in Outlook for Office 365, Outlook 2019, Outlook 2016, 2013, and Outlook 2010. To learn more about AutoArchive, see Use AutoArchive to back up or delete items.
#SET UP ARCHIVE FOLDERS IN OUTLOOK 2013 UPGRADE#
Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.īy default, older Outlook items archived automatically on a regular interval. Important: Office 2010 is no longer supported. Uncheck the Run AutoArchive every n days box. Under AutoArchive, click AutoArchive Settings. To archive only when you want, turn off AutoArchive. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Ĭheck the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. pst files if you want to archive some folders using different settings. Under Archive items older than, enter a date. Check with your system administrator for more information.Ĭlick the Archive this folder and all subfolders option, and choose the folder you want to archive. It's also possible that your organization has a mail retention policy that overrides AutoArchive. Default archive policies for the mailbox continue to be applied but users cannot use personal tags to move items to their archive.Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server.Similarly, when the user searches the archive mailbox, the primary mailbox is not searched. If you are using Gmail with Outlook, type All Mail in this window to select your Gmail’s archive folder (see screenshot). When a user searches the primary mailbox and selects All Mailbox Items, Outlook does not search the archive mailbox. Step 1: Open Microsoft Outlook, select any message in the inbox and press the keyboard shortcut Cmd+Shift+M to move the selected email message into another Outlook folder.However, some functionalities are not supported in Outlook 2007, such as: Use Inbox Rules to automatically move messages to a folder in the archive mailbox.Export or import messages to and from the archive.Move or copy messages and folders between PSTs and their archive (as long access to PSTs is not blocked).Move or copy messages and folders between their primary mailbox and their archive.In the AutoArchive section, click on the AutoArchive Settings button. Click on the Advanced button in the Navigation pane on the left. The Outlook Options dialog box will appear. In the main Outlook 2013 window, click on the File tab and click on the Options button. With Outlook 2007, users can access their archive and: How do I set up AutoArchive in Outlook 2013 Setting up AutoArchiving.
#SET UP ARCHIVE FOLDERS IN OUTLOOK 2013 UPDATE#
It is important to consider that Outlook 2007 requires the Office 2007 Cumulative Update for February 2011 and, even then, it provides only limited capabilities for archiving. Exchange ActiveSync is still not supported. To access an archive mailbox in Exchange 2013, two different clients can be used: Outlook and OWA.
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